Always know where you stand
Your dashboard shows what's done, what's due next and who still needs to confirm their briefing, so staying ready is a quick check, not a project.
Your plans in about 30 minutes. Kept ready all year.
hailo turns what the law asks into four steps. Your plans are written and approved in about 30 minutes, then hailo keeps everything current as people and plans change.
An animation of the hailo dashboard for a made-up venue, St Bede's Hall: it's ready for Martyn's Law, with four procedures approved, everyone briefed, the next review in a year, a door poster to print, the evidence pack with the records the SIA could ask for, and a website badge.
Four steps. Then it keeps itself current.
- 12 minutesCheck your venueFour questions tell you whether Martyn's Law applies and which tier you're in. Free, with no email needed.
- 2About 20 minutesTell us about your buildingYour doors, rooms, where people could gather safely, and who has keys. Plain questions, with examples.
- 3About 10 minutesApprove your planshailo drafts your four plans in plain English, written for your building. Edit anything, then approve them.
- 4OngoingBrief your teamVolunteers, staff and hirers get a short briefing by link or QR code and confirm on their phone.
Getting ready, hour by hour. With and without hailo.
The hours it takes the person getting the venue ready, step by step through the first year. Without hailo, the times are the Home Office's own estimates.
Without hailoWith hailoHours of your time, year one
| Milestone | Without hailo | With hailo |
|---|---|---|
| Check it applies | 28 min so far | 2 min so far |
| Write your four plans | 9.5 hours so far | 32 min so far |
| Tell the SIA | 9.5 hours so far | 32 min so far |
| Brief 20 volunteers and staff | 14.5 hours so far | 37 min so far |
| Brief 10 hirers | 17 hours so far | 42 min so far |
| Put up your posters | 17 hours so far | 42 min so far |
| Brief 5 new people | 18 hours so far | 47 min so far |
Every year after, without hailo
About 4.5 hours to review and update your plans, in the Home Office's estimate, then briefing people again.
Every year after, with hailo
Reminders when people change and when the review is due, and a review that starts from your current plans.
If the SIA arranges a visit
The SIA says it will typically give at least 72 hours' notice before an inspection. The SIA's guidance
Without hailo
Find the latest version of each plan, work out who was briefed and when, and chase hirers for what they were told. All within 72 hours.
With hailo
It's already written down. Download your evidence pack: each plan with who approved it, and who was briefed and when, hirers included.
Step 1 · 2 minutes
Check your venue. Know where you stand.
Four questions tell you whether Martyn's Law applies to your building and which tier you're in, with what that tier asks for in plain words.
- Whether the law applies, and your tier
- What the tier asks for, and what it doesn't
- Free, with no card
Step 2 · About 20 minutes
Tell us about your building. Plain questions, with examples.
Your doors, rooms, where people could shelter and who holds the keys. Each question has an example, and you can save and come back.
- About 20 questions, in plain English
- Roles, not names: “the duty volunteer”
- Save and finish later
Step 3 · About 10 minutes
Approve your four plans. Written for your building.
hailo drafts each plan from your answers, or starts you from a plain-English template. Edit any step, then approve it. Nothing reaches your volunteers until you do.
- Short steps, one action each
- Every version dated, with who approved it
- A one-page summary to download
Step 4 · Ongoing
Brief everyone. On their phone, no app needed.
Volunteers, staff and keyholders each get their own link by email, or scan a QR code. They read a short briefing for your building and tap to confirm. You see who has and who hasn't.
- No app needed, and no password
- Confirmed on each phone, with the date
- Resend to anyone still waiting
And it keeps you ready all year.
Hirers get their own briefing
You stay the responsible person when the hall is hired, and the Home Office's guidance says to tell each hirer what's expected and be able to show you did. Every hirer gets a short briefing for their booking, by link or QR code, and you keep a dated record of who confirmed.
Telling the SIA
Record who the responsible person is, when you told the SIA and the reference they gave you. hailo keeps the history.
A yearly review, and reminders
When a volunteer joins, a keyholder leaves, a plan changes or the yearly review is due, hailo tells you and re-briefs the people it affects.
An evidence pack in one click
Your plans, who was briefed and when, your SIA record and your reviews, in one PDF, ready if the SIA asks.
Private where it matters. Lockdown details, locks and safe-room locations never appear on a public page. Door posters link to emergency cards with only the safe-to-share steps.
The four plans, in plain English
Get everyone out
Evacuation
How you move people out of the building, or part of it, quickly and safely.
Bring everyone in
Invacuation
How you bring people inside, or to a safer room, when outside is the danger.
Lock down
Lockdown
How you stop people getting in or out, for example by locking doors.
Keep people informed
Communication
How you tell people what's happening and what to do: stay put, or move away.
What the standard tier doesn't ask for
No hardware, no guards, no course. It's about plans and people knowing them.Home Office factsheet
- Not needed: Security staff
- Not needed: Bag searches
- Not needed: CCTV or new equipment
- Not needed: Building work
- Not needed: A training course
Written by hailo, approved by you. hailo drafts each plan from your answers and checks it before you see it: no promises of being "compliant", and nothing that asks volunteers to confront anyone. If a draft can't be written, you start from a plain template instead.